School safety isn’t just about locked doors and security cameras. It starts at the front door, knowing who’s coming in, why they’re there, and whether they belong on campus. For schools, that means having a visitor management system that’s more than just a sign-in sheet.
Digital visitor management tools help schools screen visitors, log entries and exits, flag unauthorized individuals, and ensure compliance with security protocols or state mandates. They provide peace of mind and make it easier for school staff to focus on their day while maintaining a secure environment.
We’ve rounded up 10 trusted visitor management tools that help schools do just that. Each one includes:
- Why it’s worth knowing
- What it’s best for
- A tip or feature to make the most of it
Let’s explore some of the tools that can support your school’s safety goals.
10 Visitor Management Tools to Help Keep Schools Safe and Secure
1. CENTEGIX Visitor Management
Why it’s worth knowing:
CENTEGIX is part of a broader safety platform known for its CrisisAlert system. Their visitor management module tracks who enters your building and includes instant screening tools.
Best for:
Schools already using CENTEGIX for emergency alert systems and looking for integrated visitor controls.
Notes:
It integrates seamlessly with district-level safety protocols, ensuring visitor check-ins are part of a larger emergency management plan.
2. Hall Pass
Why it’s worth knowing:
Hall Pass offers instant screening against sex offender databases and custom alert lists. It also prints visitor badges on the spot.
Best for:
Schools focused on real-time screening and instant background checks.
Notes:
Includes volunteer and vendor management tools, helping you manage everyone who steps onto campus.
3. LobbyGuard
Why it’s worth knowing:
One of the first companies in this space, LobbyGuard provides a self-service kiosk that captures visitor photos, IDs, and logs—all while keeping front offices secure and efficient.
Best for:
Larger campuses looking for a scalable, hardware-friendly solution.
Notes:
Its touchscreen kiosks are sleek and designed to match school branding for a professional appearance.
4. LobbyTrack by Jolly Tech
Why it’s worth knowing:
LobbyTrack offers flexible configuration for different types of visitors—parents, contractors, substitutes—making it ideal for schools with varying visitor types.
Best for:
Schools needing a customizable, cloud-based system for multiple visitor types.
Notes:
Also supports pre-registration and visitor scheduling, which can ease bottlenecks during peak times.
5. Navigate360
Why it’s worth knowing:
Part of a full suite of school safety solutions, Navigate360’s visitor management system allows for background checks, ID scanning, and seamless integration with broader safety plans.
Best for:
Districts looking for all-in-one security solutions, including threat detection, mental health support, and emergency response.
Notes:
Works well alongside Navigate360’s other tools—so everything from safety drills to visitor logs lives in one ecosystem.
6. Raptor Visitor Safe
Why it’s worth knowing:
Raptor is widely recognized and used in over 50,000 schools nationwide. It provides instant screening, badge printing, and robust reporting capabilities.
Best for:
Schools seeking a battle-tested, highly trusted system with deep K–12 experience.
Notes:
Includes emergency response features, such as visitor location tracking during lockdowns or evacuations.
7. schoolSAFEid
Why it’s worth knowing:
Designed specifically for schools, schoolSAFEid is known for its fast, low-cost implementation and user-friendly dashboard.
Best for:
Schools or districts looking for a straightforward, affordable option without sacrificing essential features.
Notes:
Supports scanning driver’s licenses and prints time-stamped visitor badges in seconds.
8. Singlewire Visitor Aware
Why it’s worth knowing:
Built into Singlewire’s InformaCast mass notification system, Visitor Aware is perfect for schools that want visitor logs and alerts linked to emergency notifications.
Best for:
Campuses where visitor access needs to tie directly into security alerts or lockdown procedures.
Notes:
Helps schools meet compliance requirements around visitor screening and access control.
9. Verkada Guest
Why it’s worth knowing:
Verkada, known for modern security cameras and access control, offers a visitor management solution that blends seamlessly into their cloud-based security suite.
Best for:
Schools already using Verkada for surveillance or access control.
Notes:
All data is cloud-stored and accessible via mobile app, which makes it easy for school leaders to monitor access in real time.
10. VisitU by PikMyKid
Why it’s worth knowing:
VisitU is integrated with PikMyKid’s dismissal platform, creating a seamless experience for schools managing both check-in and student pickup.
Best for:
Elementary and middle schools managing high volumes of parents and guardians during pickup.
Notes:
Digital badges and pre-registration make it easier for office staff to keep track of who’s coming and going—especially during busy periods.
In Closing
Visitor management tools do more than log names, they help you build a safer, more accountable school environment. Whether you’re managing deliveries, parent visits, or volunteers, the right system ensures that every person on your campus is known, screened, and recorded.
As you explore these tools, think about what’s most important for your school: integration with your security systems, ease of use for office staff, and the ability to scale as your needs change. A little planning now can go a long way toward creating peace of mind for staff, students, and families alike.
Your front door is the first line of defense, so let’s make it count.
*Is there a school visitor management solution that you love but didn’t see on our list? Share your suggestion with us here.
Disclaimer: This list is for informational purposes only and does not imply endorsement of any specific software. We encourage you to conduct independent research to select the best visitor management solution for your school or campus.
